|
Minutes of MASNA Annual Meeting
held at MACNA XII in Ft. Lauderdale, FL
September 29th 2000 Board Members Present: Larry Ecker, President
Bryan Petersen, Past President
Cindy Jones, Vice President
David Adkins, Treasurer
Joe Jones, Editor
Nancy Swart, Webmaster
Dennis Gallagher, At Large/MAC Rep.
Delegates Present:
Tom Walsh - CMAS - Chesapeake
John Brandt - CMAS - Chicago
Dave Adkins - C-SEA - Cleveland
Brad Ward & Anthony Patrick - DFWMAS - Dallas/Ft. Worth
Charles Keller - FMAS - Florida
John Dawe - MASM - Michigan
Angus Warner - MAST - Toronto
Eric West - OMAS - Oklahoma
Bryan Petersen - PSAS - Puget Sound
Joe Jones - WMAS – Wasatch
Gary Meadows, Independent Member
Cindy Jones - Independent Member Delegate Guests:
Paul Holthus - MAC Agenda: 1) Officers' Reports 2) John Brandt's Report on Samoa Conference
3) Old Business 4) New Business: MACNA XII - Bryan Petersen MACNA XIII – Bryan Petersen, Larry Ecker and Tom Walsh Future MACNAs - Dennis Gallagher Proposal to amend By-Laws reverting back to one Year term of office – Nancy Swart Proposal to amend By-Laws giving individual members voting priviliges and a voice. Nancy Swart Approve Amendment Re-incorporating in Ohio and appointing Dave Adkins as Registered Agent/Office Proposal to Combine Scholarship & Fundraising. Elect an Officer to this position. Joe Jones Proposal to reevaluate current MACNA Coordinator position and add Special Events Consultant. Joe Jones 5) Elections: President
Vice President
Secretary
Treasurer
Editor
Webmaster
Scholarship/Fundraising
Special Events Consultant
MAC Representative Appointed Positions - Volunteers: Archivist
Database Committee
Membership Committee 6) Questions, open discussion The meeting was called to order at 9:05 am, Sept. 29, 2000
in the Florida Room of the Wyndham hotel. Welcome by Larry to all delegates and attendees. Officers’ reports: President – Larry Ecker reported that he was pleased to have finally set up a Scholarship Fund and is hopeful that this will become a very successful program in the future. Regrets that he could not accomplish all that he wanted to this past year. He also felt that sending John Brandt to the meeting in Samoa this past year was a giant step forward in hobbyist representation on legislative issues. Past President – Bryan Petersen reported that the entire year was spent planning MACNA XII and he’s now begun working with Tom Walsh to plan MACNA XIII. Further details later. Vice President – Cindy Jones had not received any assignments during her short term after Kelly Jedlicki’s resignation, therefore had nothing to report. Secretary - Vacant – Since Al Bodenham’s resignation, Nancy Swart has been trying to cover these duties. She reported that due to our former Registered Agent and Incorporator, Becky Davis, having relocated retaining possession of all of Corporate Records, it became necessary to reincorporate in the State of Ohio with David Adkins appointed as MASNA’s Registered Agent/Office. Treasurer - Dave Adkins reported that our current balance is $4,577.74 and submitted a Balance Sheet for all to review. He further stated that the MASNA checking account has been moved to an interest bearing account. We now have a Merchant Account with NOVIS who charges a processing fee for all transactions. Web – Nancy has totally redesigned web and feels it could now use another facelift to work in with the MACNA XIII theme. Created Online Membership Application forms. Installed Message Board. Later removed due to lack of participation. Put up MACNA XII Section with online Registration. This year vendors and advertisers were also able to sign up online. Installed mini shopping cart to handle post-conference Video, T-Shirt, etc. sales. Created several Templates and put all archived materials on CD for future BOD use and to assist future MACNA Planning Committees. John Brandt’s report on presentation to USCRTF in Samoa: John stated it is important to keep in touch. Can we have press releases prior to conferences? They need to be submitted weeks in advance to meet publishing deadlines. The mission of the task force is to map and monitor coral reefs and promote sustainability of coral reefs NOT to ban collecting but allow certification to establish sustainable collection procedures. Exceptions for Mari cultured and aquacultured organisms Funding is insufficient to establish and monitor the goals of the task force, asking for 26 million. John will read the presentation during the banquet. A thank you and congrats on a fine job from all BOD members and delegates. Old Business - none New Business: MACNA XII - Bryan Petersen reported that all MACNA XII speakers have arrived at the conference except for Yehuda Benayahu who had to cancel due to his mother’s illness. Current registrations are at 300 plus some student registrations and many on-site registrations expected. Thank you to Nancy for all her efforts on the MACNA XII website. Anthony Patrick had questions about the new Contract and how the financial end is handled regarding the local hosting club. DFWMAS might be interested in hosting in 2002. DFWMAS will review the new contract and present to their club to see if there is further interest. MACNA XIII – Bryan and Tom Walsh are currently working out all details. Conference date is set for 09/14/01 to 09/16/01 at the Inner Harbor Omni Hotel in Baltimore. Other activities are planned such as tours, harbor cruises and tour of the National Aquarium in Baltimore. Flyers have been brought to this conference offering a discount for those registering this weekend. Volunteers still needed to handle advertising, program book and registration. Future MACNAS – Dennis Gallagher suggested that we look at farming out the planning and management of future MACNAs to professionals. Dennis presented a contract for professional management to be done by his company which would retain all net profits with payment of $3000 to MASNA. Discussion followed. Motion by Joe to table, 2nd by Nancy, motion to table carried. Proposals to amend By Laws: Proposal by Nancy to amend reverting back to one year term of office due to 3 Officers having stepped down mid-term. 2nd by Cindy - carried. Proposal to amend giving individual members voting priviliges at Annual Meeting. Discussion followed. Clubs concerned about inequality in number of votes. Bryan proposed that we allow each club two delegates to even this out. Failed. Joe proposed motion to allow individuals to vote at annual meeting, 2nd by Tom Walsh - motion passed with 10 yeas, 3 nays. Re-Incorporation in Ohio covered previously. To be posted on website and in Marine Scene Should Scholarship and Fundraising be combined and made a full vote on BOD? Motion by Dave to amend and make position permanent BOD spot with voting priviliges. Dale Vladic stated the need for a committee to administer the scholarships. This is already in place. Motion by Dave to amend Section 4.01 of the bylaws to establish Scholarship/Fundraising BOD position, 2nd by Bryan , motion carried. Joe Jones proposed adding Special Events Coordinator to assist clubs in planning their events. Delegates didn’t feel this was necessary. Joe repeated proposal and motion, 2nd by Dave, motion failed. Larry Ecker feels it crucial to have Exhibitors sign Waiver of Liability as a part of their MACNA vendor contract. Motion seconded and passed. Introduction and welcome to Paul Holthus from MAC Paul stated MAC’s purpose and position and summarized their Mission Statement. MAC’s main purpose is to facilitate and coordinate communication with all concerned agencies and organizations for presentation of proposals and opinions to legislative bodies. All appreciated this further insight into MAC and thanked Paul for his presentation. Elections - Nominees: President: Joe Jones - withdrew, Nancy Swart Vice President: Cindy Jones nominated by Dave Adkins; Dennis Gallagher nominated by Joe Jones Secretary: Anthony Patrick nominated by Nancy Swart - declined Treasurer : David Adkins Editor: Joe Jones Webmaster: None Scholarship/Fundraising: Larry Ecker, Joe Jones Special Events Consultant: None MAC Representative: John Brandt, Dennis Gallagher Election Results: President - Nancy Swart unopposed
Vice President - Dennis Gallagher
Secretary - Cindy Jones unopposed
Treasurer - Dave Adkins unopposed
Marine Scene Editor - Joe Jones unopposed
Webmaster - Gary Meadows - unopposed
Scholarship/Fundraising - Larry Ecker
MAC Rep - John Brandt Motion by Joe to add MAC rep to BOD with full voting priviliges, 2nd by Nancy, carried with one vote opposed. This now leaves even number of BOD members. Motion by Joe for President to be tie breaker vote, 2nd by Dennis, motion passed. Committees to be assigned at later date due to lack of time. Open Discussion: Further comments by Paul Holthus regarding status of MAC and its stated objectives for certification of animals from collector to hobbyist. Cost to the consumer is not known. Consumer must demonstrate the demand for certified animals. Thank you to Nancy for all her efforts. Motion by Tom Walsh to adjourn, 2nd by Cindy, carried. Meeting adjourned at 1:30 pm
|
